McKamish’s most valuable assets are our employees. We focus on training for our employees so that they can grow and develop in the company and as individuals. As a family-owned mechanical contractor, McKamish fosters a culture of teamwork, communication and community involvement.

Project Assistant

iconLocation: Pittsburgh, PA
iconType: Full Time

Job Description

Provide administrative support to Project Manager(s) in the following ways: 
  • Use various software to perform tasks including customer project specific software packages
  • Visit local project sites if requested / required
  • Interface with different departments and staff 
  • Input Contract drawings, specifications, & addendums into Penta / OnBase
  • Input initial submittal information into Penta
  • Assemble Kick-off Meeting booklet
  • Print or order Contract drawings & specifications
  • Process subcontracts & subcontract change orders
  • Obtaining and logging subcontractor insurance certificates
  • Process equipment purchase orders & equipment purchase order change orders
  • Process submittals & equipment releases
  • Obtain & coordinate equipment delivery information from vendor
  • Update delivery calendar and tracking shipments
  • Process RFI’s
  • Process Change Requests & Approved Change Orders
  • Prepare closeout documents
  • Maintain document files
  • Communicate with foremen about job status and processing their requests, including printing drawings, submittals, sending office supplies
  • Create and keeping up to date submittal logs, RFI logs and change orders
  • Approve invoices
  • Assemble job contract files, including obtaining job specific insurance certificates and bonds if required per contract requirements.
  • Participate in coverage of the front desk during receptionist’s absence
  • Maintain project JSA and safety meeting records
  • Scanning, copying and filing
  • Miscellaneous duties as requested

Job Requirements

  • Excellent computer and customer service skills
  • Ability to be flexible and handle a wide variety of tasks
  • Strong ability to prioritize
  • Outstanding communication skills with both internal and external customers
  • 2 years + administrative experience
Reasonable accommodations statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to be able to perform the essential functions.

Looking for a Great Place to Work?

Our deep knowledge of the mechanical construction industry paired with our commitment to our employees, makes McKamish a great place to work. Learn more about our company. 

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